Summary

The Assistant Facilities Operations Manager supports the Facilities Operation Manager in supervising and coordinating maintenance, custodial, landscaping, and event-support services across River Park’s facilities. This position helps lead day-to-day operations, executes preventive maintenance programs, coordinates vendors, and ensures safe, reliable, and high-quality service to students, faculty, staff, and visitors. The role requires frequent support for campus events, including evenings and weekends.

Primary Responsibilities

• Manage day-to-day facility for all River Park and off-campus athletic facilities (baseball & softball fields at Encino Franklin Fields and tennis courts at Los Angeles Valley College), ensuring they are safe, clean, code-compliant, and event-ready at all times.
• Facilitate event support (setups/strikes, logistics, equipment), for activities ranging from small events to major athletic contests
• Supervise and coach an in-house maintenance team and support daily workflows delivered by contract partners.
• Promote ongoing professional development, cross-training, and a positive, service-oriented culture.
• Maintain inventory of supplies, materials, and equipment needed for maintenance and custodial work.
• Create and adjust schedules and work routines; prioritize and dispatch work orders in coordination with the Facilities Operations Manager; ensure timely close-out and quality control.
• Triage requests; scope tasks; assign and track work; verify completion and standards.
• Implement the preventive maintenance plan (inspections, lubrication, filter changes, code-required testing).
• Conduct routine building and grounds inspections, document deficiencies and corrective actions.
• Support environmental health and safety programs, lead and document safety tailgates and trainings.
• Ensure safe operation of tools, lifts, and equipment; enforce lock-out/tag-out and other procedures.
• Assist with code-required inspections, permits, and testing; maintain appropriate records.
• Coordinate on-site work by outside contractors; verify scope, schedule, safety compliance, and quality.
• Support small capital and renewal projects; provide field coordination and punch-list oversight.
• Assist with equipment purchasing recommendations and vendor quotes.
• Help administer the campus key and access-control inventory.
• Maintain accurate records (work orders, PM logs, inspection reports, incident logs, utility readings).
• Provide clear, timely communication with campus stakeholders; attend weekly planning meetings and monthly faculty meetings as needed.
• Escalate critical issues promptly and keep the Facilities Operations Manager and Director of Operations informed.
• Participate in an after-hours/on-call rotation; respond to urgent issues and campus emergencies as needed (24-hour basis when required).

Qualifications

Required

• Demonstrated ability to motivate, direct, and train people, foster teamwork and service excellence.
• Ability to work independently, manage multiple priorities, and meet deadlines under time constraints.
• Proficiency with standard practices, materials, tools, and terminology of building trades (carpentry, electrical, plumbing, HVAC, and general maintenance).
• Ability to read and carry out written and verbal instructions, strong written documentation skills.
• Competence and safety in operating a variety of tools, power equipment, and lifts.
• Physical capability to regularly sit, walk, stand, talk, hear, maintain balance, climb ladders, crouch, lift up to 50 pounds, bend, stoop, and reach above shoulder level; ability to work in indoor and outdoor environments.
• 5+ years of progressively responsible experience in maintenance/facilities operations; supervisory experience strongly preferred.
• Availability for evening/weekend work to support events; participation in on-call rotation.

Preferred

• Experience in an educational, campus, or multi-building environment.
• Familiarity with CMMS platforms, preventive maintenance planning, and basic project management.
• Knowledge of vendor/contract oversight and budgeting practices.
• OSHA 10/30 or equivalent safety training; trade certifications (e.g., HVAC, electrical) a plus.

About Harvard-Westlake

Harvard-Westlake School is an independent, co-educational college-preparatory day school consisting of two campuses located in Los Angeles, California, with approximately 1,600 students enrolled in grades seven through twelve.

Harvard-Westlake actively strives to be a diverse and inclusive community in its educational, admission, and employment practices. We do not discriminate on the basis of race, color, national or ethnic origin, age, religion, sexual orientation, gender identity and/or expression, disability, or any other characteristic. We seek candidates who demonstrate sensitivity, knowledge, and understanding of the diverse backgrounds of community members; have an ability to work flexibly, independently, and collaboratively in a fast-paced environment with individuals from a diverse set of backgrounds; and have a capacity to serve as a model of openness, generosity, and acceptance.

Compensation

The salary range for this position is $85,000 – $105,000, commensurate with experience. Work hours will vary and include some evenings and weekends.

Benefits

Top tier medical, dental, and vision coverage with zero to low premium contributions
403(b) Retirement with a 10% match and immediate vesting
Cafeteria allowance – lunch is on us!
Professional development support including continuing education
Personal Growth grants
Relocation Assistance
Employee affinity groups
Mental wellness resources and workshops
Partially subsidized employee housing (subject to availability)
Tickets to local sporting and entertainment events
Discount at school bookstore (get your HW swag!)
Paid holidays, including time off for Thanksgiving, Winter, and Spring break plus vacation!

Equal Employment Opportunity

Harvard-Westlake School is an equal opportunity employer. We seek to recruit, develop, and retain a diverse workforce and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, or any other legally protected status.